Google Workspace Updates: Google Slides

Wednesday, July 2, 2025

Gems are now available in the side panel of Google Workspace apps

Update

[July 8, 2025]: We have updated the Rollout section with the latest timelines -- please see below for more information.

What’s changing

Currently, when you’re using the Gemini app, you can use Gems, custom AI experts that can help you complete specific goals, tasks, and workflows based on your input. You can also take advantage of pre-made Gems as well, like writing editor, coding partner, sales pitch ideator, and more.

Today, we’re bringing the power of Gems directly into the side panel of Google Docs, Slides, Sheets, Drive, and Gmail.

Who’s impacted

Admins and end users

Why you’d use them

Gems can help you further leverage the power of Gemini in a way that’s customized to your needs more efficiently by minimizing repetitive prompting. You can now take advantage of Gems directly from the side panel of several Google Workspace apps. This includes your custom Gems or pre-made gems. Without needing to switch between applications, you can use Gems in the side panel to:

Leverage a copywriting Gem to create posts and content tailored to your target audience, pre-loaded into the Gem.
Create a Gem that helps with sales interactions that is grounded on information for a specific company, prospect, or industry.
Leverage an "assistant gem" tailored to your job role to help provide more relevant summaries for you and content for internal communications.
Leverage a Gem designed to help pressure test content from a certain persona (e.x C-Suite or CEO) to help you create the most compelling message.

Additional details

If you don't see a Gem that meets your needs, or want to customize a Gem for a specific task, you can create your own at gemini.google.com/gems/create. Both custom and premade Gems will appear in the side panel across all supported Workspace applications, and can leverage many Workspace capabilities including @ mentioning, accessing files and folders in your corpus, and more. Visit the Help Center for more information on working with Gems.

Getting started

Admins: There are no admin controls for Gems or Gemini in the side panel of supported Google Workspace apps.
End users: Visit the Help Center to learn more about using Gems. You can access the Gemini in the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Docs, Sheets, Slides, and Drive on the web. Visit the Help Center to learn more about collaborating with Gemini in Google Drive, as well as Google Docs, Google Sheets, and Google Slides, and Gmail.

Rollout pace

Rapid and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 15, 2025

Availability

Available for Google Workspace customers who can access Gemini in the side panel of Workspace apps and Gems in the Gemini app.

Resources

Google Help: Use Gems in Gemini Apps

Google Help: Collaborate with Gemini in Google Drive

Google Help: Collaborate with Gemini in Google Docs

Google Help: Collaborate with Gemini in Google Sheets

Google Help: Collaborate with Gemini in Google Slides

Google Help: Collaborate with Gemini in Google Gmail

Google Workspace Updates Blog: Customize Gemini (gemini.google.com) for your specific needs with Gems

Google Workspace Updates Blog: Tackle repetitive tasks, extract deeper insights, and more with the latest premade Gems in the Gemini app

Google Workspace Updates Blog: Gemini in the side panel of Google Docs, Google Sheets, Google Slides, and Google Drive is rolling out now

Google Workspace Updates Blog: Gemini in the side panel of Gmail is rolling out now

Friday, June 27, 2025

Google Workspace Updates Weekly Recap - June 27, 2025

8 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Providing support for Microsoft Office embedded files in Google Drive
To ensure users have a seamless experience when working with Microsoft Office files, we’re excited to announce that users can now open Microsoft Office files that contain embedded PDFs in Google Drive. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about working with Microsoft Office files.

Use Imagen 4 to generate images in Google Docs, Slides and Vids in multiple languages
Users can now utilize our highest quality image generation model, Imagen 4, which delivers:
Outstanding text rendering and prompt adherence
Higher overall image quality across all styles
Multilingual prompt support in these 20+ languages
Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace Business and Enterprise users with access to Gemini in Docs and Slides, and users with access to Gemini in Vids. | Visit the Help Center to learn more about collaborating with Gemini Slides, Vids and Docs.
View the most relevant search results in Gmail
Over the years, we’ve implemented updates to help you find exactly what you’re looking for with less effort when searching in Gmail. In March, we announced a smarter search feature powered by AI to quickly show users the most relevant results, and today we’re excited to extend this to businesses. Now, instead of just showing emails in chronological order based on keywords, Gmail search results will factor in elements like recency, most-clicked emails and frequent contacts. With this update, the emails you’re looking for are far more likely to be at the top of your search results — saving you valuable time and helping you find important information more easily. You can also select between “most relevant” and “most recent” results. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about the search in Gmail.

A search view before and after. Now, search results are sorted by relevance instead of in chronological order to help you find your intended result, faster.

Automated meeting recording, transcripts and notes available in seven additional languages
Currently, when an Admin pre-configures meeting recordings, meeting transcripts, or “Take notes for me” in Meet as ON by default for newly created meetings, the artifacts are generated in English. Today, we’re expanding the language availability to include:

French
German
Italian
Japanese
Korean
Portuguese
Spanish

The meeting artifacts will automatically be generated in the meeting host’s language if it is supported. | Rolling out now to Rapid Release and Scheduled Release domains. | Meeting recordings and transcripts are available to Google Workspace Business Plus; Enterprise Essentials, Enterprise Essentials Plus; Enterprise Standard, Plus; Education Plus, and the Teaching and Learning add-on. “Take notes for me” is available to Business Standard and Business Plus; Enterprise Standard and Enterprise Plus; the Gemini Education and Education Premium add-on and those customers who previously purchased a Gemini Business, Gemini Enterprise or AI Meetings & Messages add-on. | Admins visit the Help Center to learn more about choosing automatic meeting artifact settings for your organization. | End users visit the Help Center to learn more about recording a meeting, using meeting Transcripts, and taking notes with Gemini in Meet. Meeting hosts and co-hosts can edit these settings in the Calendar invite, as well as turn these artifacts off during the meeting.

Studio lighting in Google Meet is now available on all devices

We’re pleased to announce that studio lighting in Google Meet is now available on all devices. Using machine learning, Gemini in Meet will simulate studio-quality lighting and adjust light position and brightness in your video feed, so you're perfectly lit for your meeting. | Available now. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Business Standard and Plus, and Enterprise Standard and Plus. | Visit the Help Center to learn more about improving your video experience.

Video file uploads are now available to Google Workspace users in the Gemini mobile app

You can now upload videos stored on your mobile device to provide more context to your prompts in the Gemini mobile app. You can ask Gemini to summarize the video, ask Gemini specific questions about the video and more. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app. | Visit the Help Center to learn more about how to upload and analyze files in the Gemini Apps.

Boost productivity with scheduled actions in Gemini

You can now use scheduled actions in Gemini to create personalized updates, set reminders, or complete routine tasks in a chat or based on existing prompts. You can set these actions to your preferred frequency, be it a single reminder, or daily or weekly updates. Some ways you can use scheduled actions are:

Daily summaries of your calendar, to-do list, and unread emails for the day ahead.
Daily news briefings: deliver a concise, easy-to-digest summary of the day’s top news stories or a specific topic.
Competitive landscape monitoring: Monitor online news, press releases, social media content, and more based on a specific industry.
Weekly vocabulary builders: Receive a curated list of new vocabulary words, complete with definitions and example sentences, tailored to your learning level.

Rollout to Rapid Release and Scheduled Release domains is complete. | Available with a qualifying edition of Google Workspace for Gemini on the web and mobile and in all supported languages. This feature is only available for users 18+ at this time. | Admins: For Gemini to access data from apps like Gmail, Calendar, and Drive, Workspace apps in Gemini must be turned ON. | End users: Visit the Help Center to learn more about scheduling actions in Gemini.

Google Drive log events now include search related information

We’re expanding Drive log events in the security investigation tool to include search events. This includes information on resources returned from a search, the query the user entered, and more. Admins can use this information to help assess whether there is normal search behavior or whether the behavior was anomalous and indicating potential data exfiltration. This information can also be queried via API – check out our API documentation for more information. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Business Starter, Standard, and Plus; Enterprise Starter, Standard, and Plus; Education Fundamentals, Standard, and Plus; Frontline Starter and Standard. | Visit the Help Center to learn more about Drive log events and the security investigation tool.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Adding granular control options for who can respond to existing Google Forms

In addition to being available on newly created forms, we’re excited to announce that starting today this option is now available on existing forms. As a result, form creators can upgrade existing or old forms to have more granular controls over who can respond to them. | Learn more about controls for existing forms.

Google Classroom now supports exporting grades and importing data with STLink SIS

Google Classroom teachers can now export and import select information via the new integration with Bubblecon STLink, a South Korean third-party student information system (SIS) that provides an innovative edtech platform. | Learn more about Bubblecon STLink.

Changes to "Who can manage" and "Who can view" members in Google Groups starting September 15, 2025

There are upcoming changes to permissions in Google Groups which will be implemented starting September 15, 2025. | Learn more about changes to Google Groups.

Generate data with Gemini in Google Sheets

Currently, you can utilize Gemini in Google Sheets to generate charts and valuable insights, and this week, we’re excited to bring AI directly into the cells of your spreadsheet with the power of AI function. | Learn more about AI function in Sheets.

See summaries of even more file types directly in Google Chat

Earlier this year, we introduced the ability for users to easily summarize Google Docs, Slides, and Sheets files shared within a Google Chat conversation. Today, we’re excited to expand this feature to PDF, Office (Word, Excel, PowerPoint), CSV, txt, and zip files shared as Drive links in Chat. | Learn more about summaries in Chat.

Updates to the GitHub app for Google Chat

We're announcing additional updates and functionality that improve upon the overall experience using the GitHub app for Google Chat. | Learn more about GitHub app for Google Chat.

Gemini Add-ons will no longer appear under subscriptions in the Admin console for Workspace Business and Enterprise customers

In January 2025, we announced our plan to bring premium AI features directly to our Business and Enterprise offerings, helping our customers and their users boost productivity, creativity, and innovation, transforming how they work. We also stopped charging for Gemini add-ons that you may have purchased previously for your Business and Enterprise offerings after January 31, 2025. | Learn more about add-on subscriptions.

Introducing Google AI Ultra for Business: Providing Access to Advanced AI Features and Next-Gen tools

We’re pleased to introduce Google AI Ultra for Business, a new Workspace add-on that provides the highest access to AI features and models and access to next-generation AI tools. | Learn more about Google AI Ultra for Business.

Introducing more granular controls for multi-party approvals for sensitive admin actions

Last year, we introduced multi-party approval (MPA), a security feature that requires an admin to approve certain sensitive actions initiated by another admin. Today, we’re enhancing this feature by giving admins more granular controls. | Learn more about granular controls for multi-party approvals.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Join a meeting using “companion mode” from Android and iOS tablets (Android)

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Tuesday, June 17, 2025

Create a Google Vid from Google Slides

What’s changing

At Google I/O, we introduced the ability to turn existing Google Slides content into engaging videos using Google Vids. Today, we’re starting to roll out the first iteration of this new experience for Vids customers.

When creating a new video in Vids, you’ll now see an option to “Import Slides”. From there, you can select the Slides presentation you'd like to use, and choose the specific slides you want to import. Vids will then create scenes using the text, images, and elements from each slide and you can make additional edits, such as adding animations to your objects or generating AI video clips with Veo 3.

Getting started

Admins: There is no admin control for this feature.
End users:

When creating a new Vid, access this feature by selecting the Import Slides option.
For existing Vids, you can access this feature by going to the File menu > Import slides.
Visit the Help Center to learn more about using Google Slides with Google Vids.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 17, 2025

Availability

Available for Google Workspace:

Business Starter, Standard and Plus
Enterprise Starter, Standard and Plus
Essentials, Enterprise Essentials and Enterprise Essentials Plus
Education Plus
Nonprofits
Customers with the Gemini Education or Gemini Education Premium add-on

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details..

Resources

Friday, May 30, 2025

Google Workspace Updates Weekly Recap - May 30, 2025

4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Gemini app conversation history settings are starting to take effect

Earlier this month, we announced that admins could pre-configure new Gemini conversation history settings. Starting this week, these settings will begin to be enforced for Gemini app users. | Rolling out now to Rapid Release and Scheduled Release domains. | This update impacts all Google Workspace users with access to the Gemini app. | For more information, please refer to our original announcement.

Remove the background from your images in Google Slides, Drawings & Vids using 20+ languages

Last year, we announced the ability to remove the background from your images in Google Slides, which is a feature that's also available in Drawings and Vids. Previously, this feature was only available to users with their Google Account language set to English. This week, we’re happy to announce this functionality is now available for users utilizing any of these 20+ languages. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace Business Standard and Plus; Enterprise Standard and Plus; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about removing an image background.

Send feedback directly to the owner of a Google Form

We’re adding a new setting to Google Forms which will allow form responders to contact form owners. This can be helpful in a variety of situations, including reporting potential issues within the form, general questions, and more. | Rolling out now to Rapid Release domains; launch to Scheduled Release domains planned for June 10, 2025. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about how to contact form owner.

Translate the Workspace Updates blog in over 100 languages

You can now use Google translate to view content on the Workspace Updates blog in over 100 languages. The translation option can be found in the footer of the website and it can also be used on mobile browsers when you select “View web version” at the bottom of the page.

Use the “Select Language” drop down and choose the language you would like to translate to. To access this feature on mobile, select the “View web version” option first.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Introducing video engagement insights in Google Drive

You can now see the total number of times a video is opened under a new Analytics section within the Details panel. | Learn more about video insights in Drive.

Understand your videos much faster using Gemini in Google Drive

Starting this week, you can now use Gemini in Drive to get summaries and ask questions about the content of videos in your Drive. | Learn more about understanding videos using Gemini in Drive.

Configure Calendar interoperability with Microsoft Office 365 using the Microsoft Graph API

Admins can now use the Microsoft Graph API to enable Calendar interoperability with Microsoft Office 365. | Learn more about Calendar Interoperability.

New Gemini summary cards now available in the Gmail app on Android and iOS devices

Starting this week, summaries will be available at the top of the email content for messages where a summary is helpful, such as longer email threads or messages with several replies. Gemini will synthesize all the key points from the email thread and any replies thereafter will also be a part of the synopsis, keeping all summaries up to date. | Learn more about Gemini summary cards in Gmail.

Preview summaries in the Google Chat home view with the help of Gemini in four additional languages

Gemini summaries in home are now available in four additional languages: French, Italian, Japanese and Korean. | Learn more about Gemini summaries in Chat home.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Monday, April 28, 2025

Enhance Your Organization’s Security with Out-of-Domain File Warnings in Google Workspace

What’s changing

Today we’re launching Out-of-Domain file-level warnings, now publicly available to all Google Workspace users. Specifically, a badge will be displayed on Google Docs, Sheets, and Slides files when the file is owned by or shared with someone outside of your domain. You'll also see a pop-up with more details and the option to report the externally owned file for abuse.

An image showing a Google Doc with the word "External" displayed in a small yellow badge next to the document title. The badge has been clicked, and a pop-up window appears with more information stating that “This document is owned by someone outside your organization. Be cautious about sharing sensitive information

Image of "External" badge displayed in Google Docs

This feature helps users identify potentially risky files and avoid phishing scams when working with files shared from outside your organization.

Additional details

Known Limitations:

For externally shared content, the badge will not be displayed if any internal Google Groups have access to the document, even if these groups have external members.
If any service accounts have access to the document, the External badge will be displayed, even if the service account is owned internally.

Getting started

Admins: This feature will be ON by default and can be disabled at the domain and organizational level. Visit the Help Center to learn more about turning Out-of-Domain Warnings on or off for your organization.

Screenshot of the Google Workspace Admin console, navigated to Sharing settings. At the bottom of the page, a new section labeled "Highlight external files" is highlighted. The checkbox is checked, and the description reads: "Mark external files shared or owned externally as “external” to flag that content may be viewable outside your organization.

Image of the Google Workspace Admin console, Sharing settings, showing the "Highlight external files" option enabled

End users: This feature is ON by default unless otherwise configured by your admin. There is no end user setting for this feature. Visit the Help Center to learn more about Out-of-Domain file warnings.

Rollout pace

Admin setting:

Rapid Release and Scheduled Release domains: The admin setting will start rolling out today, April 28, 2025, and continue over the next several days.

End user visibility:

Rapid Release and Scheduled Release domains: End user visibility will begin on May 5, 2025, and is expected to take six weeks to complete.

Availability

Available for all Google Workspace customers, as well as Cloud Identity customers

Resources

Tuesday, April 22, 2025

Introducing even more high-quality Google Slides templates to elevate your presentations

What’s changing

Last year, we released a collection of modern, professionally designed templates in Google Slides to help make it easier for users to build presentations. Today, we’re excited to introduce a second wave of templates that cater to a wide range of use cases such as business proposals, product pitches, marketing plans, quarterly reviews, team intros or celebrations, and more. These make it easier for you to get started building impactful presentations for collaborative teams, businesses, educational users, and more.

high-quality Google Slides templates to elevate your presentations

Who’s impacted

End users

Why you’d use it

Slides templates enable users to jumpstart their presentation creation, maintain a consistent look and feel, and focus on what matters most—your content. More specifically, they help users overcome the blank canvas and spend less time on design and instead, dive straight into crafting a compelling narrative that is visually cohesive and professional.

Getting started

Admins: This feature will be ON by default for domains that do not have default templates & themes turned ON. Domains that have default templates & themes turned ON, will continue to see their company specific template. Visit the Help Center to learn more about default templates & themes.
End users:

You can access templates via the new sidebar or by going to Insert > Templates. Once clicked, you can browse the collection, select a template that aligns with your vision and style, and choose to insert all slides or just the ones you need before personalizing the template with your own content.
Note: This feature is only available for users using the "English (United States)" language setting. Visit the Help Center to learn more about updating your language.
Visit the Help Center to learn more about templates in Google Slides.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 22, 2025
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 6, 2025

Availability

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts (using the "English (United States)" language setting)

Resources

Google Help: Use a Template or change the theme, background, or layout in Google Slides

Monday, March 31, 2025

New sidebar with design elements in Google Slides makes building presentations easier

What’s changing

To help you find the features you need when creating, building and presenting Google Slides faster, users will now be able to access templates, image generation, new design components and more in a new sidebar on the right side of your canvas.

From the new sidebar, you’ll also be able to access the following new features:

Building blocks: A new library of pre-formatted pieces of content, such as agendas, quotes or key statistics, that help you create professional, visual presentations much quicker. These blocks, which function similarly to building blocks in Docs, are composed of native Slides elements and can be de-grouped and customized once inserted into your slide.
Stock Images: Easily access millions of high-quality stock images in our expanded library, web images, stickers, and GIFs to bring additional visual elements into your presentation.

You’ll also be able to access the following existing features from the sidebar:

Templates: Modern, professionally-designed templates that make getting started on a new presentation much easier.
Image generation: Generate compelling AI-powered visuals for presentations with a prompt.
Speaker spotlight: Presenters can insert their video feed directly into their Slides content.
Slides recordings: Users can easily record themselves presenting, and then share the presentation with others to view when it works for them.

new sidebar on the right side of your canvas in google slides.png

Who’s impacted

End users

Why it matters

This update provides you with a consistent location for insertion-related actions and saves you time by giving you design tools and inspiration to build beautiful presentations, without ever leaving Google Slides.

Additional details

To learn more about additional features that make creating visually stunning presentations in Google Slides much easier, check out the Workspace Blog.

Getting started

Admins: There is no admin control for this feature.
End users: Visit the Help Center to learn more about using a Template or change the theme, background, or layout in Google Slides.

Rollout pace

Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 31, 2025
Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on April 21, 2025

Availability

Templates and building blocks:

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts (using the "English (United States)" language setting)

Speaker spotlight and Slides recordings:

Business Standard and Plus
Enterprise Essentials and Enterprise Essentials Plus
Enterprise Standard and Plus
Education Plus

Gemini features in Google Slides:

Business Standard and Plus
Enterprise Standard and Plus
Customers with the Gemini Education or Gemini Education Premium add-on
Customers with the Gemini Business or Gemini Enterprise add-on*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

Monday, March 24, 2025

Google Slides introduces proportional scaling for objects to maintain visual clarity

Update

[May 7, 2025] We have rolled this feature back while we evaluate performance and quality. We will provide an update with new rollout information for Rapid & Scheduled Release domains when possible.

[May 1, 2025] We have changed the rollout timelines for this feature. Please see below for more details.

[April 9, 2025] We have changed the rollout timelines for this feature. Please see below for more details.

What’s changing

When multiple objects are selected in Google Slides, resizing your selection will now scale everything proportionally and maintain visual clarity. This ensures fonts, borders, shadows, and other attributes scale seamlessly and eliminates the hassle of adjusting elements individually.

scale everything proportionally in google slides

In addition, we’re making it easier to select specific items on slides with many overlapping objects. When hovering over an object, users will now see an outline appear, making it easier to select objects that are layered.

Who’s impacted

End users

Why you’d use it

This update helps you spend less time getting objects to fit on a slide with proportional scaling.

Getting started

Admins: There is no admin control for this feature.
End users: Please note these features will work while you are in edit mode in Slides, not when you are presenting them. In addition, proportional scaling will only apply to object groups and selections of multiple objects using the corner handles (side handles will still function as they do today). Additionally, an object selection can be scaled by using the format options sidebar resize controls.Visit the Help Center to learn more about inserting and arranging text, shapes, diagrams, and lines.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on TBD
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on TBD

Availability

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

Google Help: Insert and arrange text, shapes, diagrams, and lines

Tuesday, March 18, 2025

Use Gemini in the side panel of Google Slides in even more languages

What’s changing

Following up on our recent language availability announcement, we’re excited to announce that you can now use Gemini in the side panel of Google Slides, which includes the ability to generate images, in the following languages:

Arabic
Catalan
Chinese
Czech
Danish
Dutch
Finnish
Greek
Hebrew
Hungarian
Indonesian
Malay
Norwegian
Polish
Romanian
Russian
Swedish
Thai
Turkish
Ukrainian
Vietnamese

With Gemini in the side panel of your Workspace apps, you can get help summarizing, brainstorming, and generating content by utilizing insights gathered from your emails, documents, and more—all without switching applications or tabs. Check out our original announcements for Gemini in the side panel of Slides, Docs, Sheets, and Drive, and Gmail for even more information.

Additional details

Users may see the “Alpha” badge as we bring more features into Gemini in the side panel of Google Workspace.
Image generation of people is not supported in these additional languages at this time.

Getting started

Admins: The default setting for Gemini features in Workspace services is on. See how you can manage access to AI features in Workspace services.
End users:

Gemini in the side panel will work according to the language you set in your Google account (myaccount.google.com/language). If you’re accessing other Gemini for Google Workspace features that are supported in English only, you will need to set your Google Account language to English.
You can access the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Slides on the web. Visit the Help Center to learn more about collaborating with Gemini in the side panel of Slides.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 18, 2025
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 24, 2025

Availability

Available to Google Workspace:

Business Standard and Plus
Enterprise Standard and Plus
Customers with the Gemini Education or Gemini Education Premium add-on
Customers with the Gemini Business or Gemini Enterprise add-on*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

Wednesday, March 5, 2025

Use Gemini in the side panel of Google Slides in seven new languages

What’s changing

Beginning today, you can use Gemini in the side panel of Google Slides, which includes the ability to generate images, in the following seven new languages:

French
German
Italian
Japanese
Korean
Portuguese
Spanish

Additional details

Users may see the “Alpha” badge as we bring more features into Gemini in the side panel of Google Workspace.
Image generation of people is not supported in these additional languages at this time.

Getting started

Admins: The default setting for Gemini features in Workspace services is on. See how you can manage access to AI features in Workspace services.
End users:

Gemini in the side panel will work according to the language you set in your Google account (myaccount.google.com/language). If you’re accessing other Gemini for Google Workspace features that are supported in English only, you will need to set your Google Account language to English.
You can access the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Slides on the web. Visit the Help Center to learn more about collaborating with Gemini in the side panel of Slides.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 5, 2025
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 10, 2025

Availability

Available to Google Workspace:

Business Standard and Plus
Enterprise Standard and Plus
Customers with the Gemini Education or Gemini Education Premium add-on
Customers with the Gemini Business or Gemini Enterprise add-on*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

Monday, December 2, 2024

Now generally available: Policy visualization across Google Docs, Sheets, Slides, Vids and Drive

What’s changing

Earlier this year, we introduced a beta for policy visualization across Google Docs, Sheets, Slides, and Drive. Today, we’re excited to announce this is now generally available, and as a result, users who are interacting with policy-protected content, such as those with data loss prevention (DLP) rules or trust rules, will now be informed about what actions are prevented by those policies.

For example, if a user is interacting with a document affected by DLP-enforced information rights management (IRM) and a trust rule, they will see a shield icon and side panel that informs them of the restricted actions.

Policy visualization across Google Docs, Sheets, Slides, Vids and Drive

Who’s impacted

End users

Why it matters

With this update, users will be made aware of which actions they are taking that are disabled on a document, spreadsheet, slides or file due to data protection controls.

Getting started

Admins: There is no admin control for this feature.
End users:

Any user will be able to see policy visualization if relevant restrictions apply to them. Security limitations can be applied by owners of a document, shared drive policies, or admin policies.
A shield icon will automatically appear when security controls are present. Users can open the side panel to view all restrictions, either using the shield icon or by going to File > Security limitations.
Visit the Help Center to learn more about Policy Visualization and the policies themselves:

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 2, 2024
Scheduled Release domains: Full rollout (1-3 days for feature visibility) starting on January 8, 2025

Availability

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

Thursday, November 7, 2024

Introducing a refreshed library of high-quality Google Slides templates that elevate your presentations

What’s changing

We’re introducing a new collection of modern, professionally designed templates in Google Slides to help users build presentations much faster. These new templates cater to a wide range of use cases that provide users with the perfect starting point for their presentations. For example, there are:

Sales pitches, product roadmaps and strategic plans templates for business users.
Lesson plans, book reports and project reports templates for education users.
Milestone celebrations, workshop facilitation and team game templates for anyone looking to build collaborative teams.

Access these templates using the new "Templates" button in the Slides toolbar or by going to Insert > Templates. Once clicked, you can browse the collection, select a template that aligns with your vision and style, and choose to insert all slides or just the ones you need before personalizing the template with your own content.

Who’s impacted

End users

Why you’d use it

Slides templates enable users to jumpstart their presentation, maintain a consistent look and feel, and focus on what matters most. More specifically, they help users overcome the blank canvas and spend less time on design by enabling them to dive straight into crafting compelling content that is visually cohesive and professional.

Additional details

You can expect even more high-quality Slides template options in the coming months.

Getting started

Admins: This feature will be ON by default for domains that do not have default templates & themes turned ON. Domains that have default templates & themes turned ON, will continue to see their company specific template. Visit the Help Center to learn more about default templates & themes.
End users:

In Google Slides, access templates using the top toolbar or by going to Insert > Templates. Visit the Help Center to learn more about templates in Google Slides.
Note: This feature is only available for users using the "English (United States)" language setting. If your language settings are set to another form of English (eg - "English (United Kingdom)" or "English (Australia)", you will not have access to these templates. Visit the Help Center to learn more about updating your language.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 7, 2024
Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on November 21, 2024

Availability

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts (using the "English (United States)" language setting)

Resources

Google Help: Use a Template or change the theme, background, or layout in Google Slides

Monday, October 21, 2024

Improved comments experience in Google Docs, Sheets, and Slides on Android tablets

What’s changing

Earlier this year, we introduced a new comments experience in Google Docs, Sheets, and Slides on web. Today, we’re announcing a similar update to Android tablets for viewing, navigating, and replying to comments, especially on-the-go. In addition to improved design and filtering functionality to match the web experience, you’ll now be able to easily:

Keep a pulse on the latest updates: now you’ll see the first comment and the two most recent replies from a comment thread, with the option to show all comments within a discussion.
Review comments with full context: enjoy familiar, in-context commenting, similar to the web experience, while taking advantage of larger screen real estate on tablets.
Navigate and filter comments: navigation tabs and filters within the comments panel help you easily find relevant comments, without having to switch to a separate view.

Comment experience in Docs

Comment experience in Sheets

Comment experience in Slides

Getting started

Admins: There is no admin control for this feature.
End users: Access the comments panel by tapping on the comment button on the top app bar. Visit the Help Center to learn more about using comments, action items, & emoji reactions.

Rollout pace

Google Slides & Sheets:

Rapid Release and Scheduled Release domains: Available now.

Google Docs:

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on January 27, 2025
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on February 10, 2025

Availability

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

Google Help: Use comments, action items, & emoji reactions

Wednesday, October 2, 2024

Comments and action items are now available for client-side encrypted Google Sheets and Slides

What’s changing

We’re pleased to announce that the use of comments and action items are now available in client-side encrypted Google Sheets and Slides. This includes the ability to add, edit, reply, filter, or delete comments, as well as assign action items to yourself or others. This is already available for client-side encrypted Google Docs. Expanding this functionality to Sheets and Slides makes it easier to collaborate across encrypted documents.

Using comments in a client-side encrypted sheet

Additional details

Note that when sharing encrypted files, you can only assign “viewer” or “editor” permissions. “Commenter” permission is not supported. Viewers can view comments. Comments are saved each time the document is autosaved. If you restore the document to a previous version, the comments added to the document in that version are also restored.

Getting started

Admins: Client-side encryption can be enabled at the domain, OU, and Group levels (Admin console > Security > Access and data control > Client-side encryption). Visit our Help Center to learn more about client-side encryption.
End users: If client-side encryption is enabled by your admin, use our Help Center to learn more about working with encrypted files in Drive, Docs, Sheets & Slides.

Rollout pace

Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on October 2, 2024
Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on October 22, 2024

Availability

Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers

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