Google Workspace Updates: Mobile

Friday, June 20, 2025

Google Workspace Updates Weekly Recap - June 20, 2025

4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Admins can now deploy Context-Aware Access for the NotebookLM mobile app
Earlier this year, we introduced the ability for admins to specify Context-Aware Access (CAA) policies when their users access NotebookLM. This week, we’ve expanded this to the NotebookLM app, which enables admins to set up access levels for the NotebookLM app based on a user’s identity and the context of the request (location, device security status, IP address). | Rolling out now to Rapid Release and Scheduled Release domains. | Context-Aware Access is available for Google Workspace Enterprise Standard and Plus; Education Standard and Plus; Enterprise Essentials Plus; Frontline Standard and Plus, and Cloud Identity Premium customers. | Visit the Help Center to learn more about protecting your business with Context-Aware Access, about qualifying Google Workspace editions and how to turn this service on or off.

Introducing a new video player experience in Google Drive on Android devices
Last year, we announced a smoother, more modern video player on the Google Drive web experience. This updated look and feel is now available when watching Drive videos on your Android device. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about storing & playing video in Google Drive.

Improving the file upload experience on Android and iOS devices
To improve Google Drive's mobile upload experience, we've launched more fine grained controls and proactive status updates. Starting this week, you’ll notice updates to:
The initial upload screen where you can adjust the file’s name and location.
The progress bar that tells you how many items are uploading and how long it will take.
The Upload Tab where you can see all pending or recently completed uploads.
Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about uploading files & folders to Google Drive.
Support for file and people smart chips now available with Google Sheets API
Last month, we introduced the ability to take basic actions to create and modify tables via the Google Sheets API. This week, we’re expanding the API functionality to include the ability to write and read file and people smart chips. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Developer Documentation to learn more about the Google Sheets API.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Google Meet now offers customizable caption styling

You can now customize the styling of captions in Google Meet, including the font size, font type, color, and background color. This allows for the captions to be customized in a way that works best for you. | Learn more about caption styles in Meet.

Adding new admin settings to control Google Form responses

Admins can now independently control two distinct settings: whether users in their domain can respond to forms created externally, and whether users in their domain can share forms with external recipients. | Learn more about admin controls for Google Forms.

Create a Google Vid from Google Slides

At Google I/O, we introduced the ability to turn existing Google Slides content into engaging videos using Google Vids. Today, we’re starting to roll out the first iteration of this new experience for Vids customers. | Learn more about creating a Vid using Slides.

Data migration log events are available in the Admin console

Beginning this week, you can now access log events for the new data migration service in the audit and investigation tool and the security investigation tool. You can search across a variety of attributes including: Who started a migration, What data is being migrated and When the migration was set up or executed, and more. | Learn more about Data migration log events.

Generate charts and valuable insights using Gemini in Google Sheets in additional languages

Earlier this year, we introduced the ability for Gemini to provide insights and generate charts based on your data in Google Sheets. Today, we’re excited to expand this feature to the following languages: Spanish, Portuguese, Japanese, Korean, Italian, French and German. | Learn more about language expansion for Gemini in Sheets.

The Gemini app is now available to all education users

We are expanding support for the Gemini app for Google Workspace for Education users of all ages. | Learn more about the Gemini app for education users.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Friday, June 13, 2025

Join a meeting using “companion mode” from Android and iOS tablets

What’s changing

Starting today, you can use companion mode on Apple iPads & Android tablets and foldable devices. Companion mode is a quick, light-weight way to participate in meetings without opening a laptop. This can be particularly useful in meeting spaces where room for a laptop is limited, or as an easy, discreet way to participate during large in-person meetings, such as all hands or town halls.

Specifically, you can use companion mode to:

Check-in to the room to be identified by name.
Share an emoji reaction without interrupting the speaker.
Raise your hand to indicate that you’d like to speak.
Turn on captions to view subtitles as everyone speaks during a meeting.
Exchange chat messages with other meeting participants.
View and zoom in on presented content to easily follow along with the presenter on your own device.
Use Meet in the split screen view, helping you multitask.

Check-in to the room to be identified by name.

Share an emoji reaction without interrupting the speaker

Raise your hand to indicate that you’d like to speak

Turn on captions to view subtitles as everyone speaks during a meeting

Exchange chat messages with other meeting participants

View and zoom in on presented content to easily follow along with the presenter on your own device

Use Meet in the split screen view, helping you multitask

Companion mode is already available for laptop and desktop devices, as well as Android and iOS mobile devices.

Additional details

Minimum Android build required:

Meet: 308.0. (Android Settings > Apps > Meet > [App Info > Version])
Gmail: 2025.05.25. (Android Settings > Apps > Gmail > [App Info > Version])

Minimum iOS build required:

Meet: 310.0. (Meet > Settings -> About, terms, and privacy > Version)
Gmail: 6.0.250601. (Settings > About Gmail > Version)

Getting started

Admins: There is no admin control for this feature.
End users:

This feature will be available by default. You can join a meeting using companion mode from the green room before your meeting. Use this Help Center article and video guide to learn more about using companion mode in Google Meet.
Note: Your audio and mic will automatically be muted—we recommend using meeting room hardware for audio and video to avoid feedback.

Rollout pace

Android:

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 12, 2025
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 1, 2025

iOS:

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 16, 2025
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 7, 2025

Availability

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

Thursday, May 29, 2025

New Gemini summary cards now available in the Gmail app on Android and iOS devices

What’s changing

Last year, we announced the general availability of Gemini in the side panel of Gmail, allowing users to summarize email threads, get help drafting an email, see suggested responses to an email thread, and more. To build upon this and streamline how users review and interact with emails, we’re excited to introduce Gemini summary cards on mobile.

Prior to today, to generate an email summary, you would tap “Summarize this email” at the top of a message, which then opened Gemini to show you a summary of the thread.

Starting today, summaries will be available at the top of the email content for messages where a summary is helpful, such as longer email threads or messages with several replies. Gemini will synthesize all the key points from the email thread and any replies thereafter will also be a part of the synopsis, keeping all summaries up to date.

Additional details

Users can collapse a Gemini summary card and it will remain collapsed in that email thread. Additional control improvements will be coming soon, for example, if a user frequently collapses Gemini summary cards, future threads will default to a collapsed state until the user expands them again.
This feature is only available for emails in English at this time.
As with all of our AI features, Gmail remains committed to protecting user data and prioritizing privacy. Refer to our Privacy Hub site to learn more.
Emails that do not show summary cards will continue to support user-triggered summaries with the “summarize this email” chip at the top of emails or the option to summarize using Gemini in the side panel.

Getting started

Admins: Admins can turn the default personalization setting ON or OFF for their users in the Admin console.
End users: To access Gemini summary cards, users need to have smart features and personalization smart features in Gmail, Chat, and Meet and smart features in Google Workspace turned on. Visit the Help Center to learn more about collaborating with Gemini in Gmail.

Rollout pace

Rapid Release domains: Available now.
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 29, 2025

Availability

Available for Google Workspace:

Business Starter, Standard and Plus
Enterprise Starter, Standard and Plus
Google One AI Premium
Customers with the Gemini Education or Gemini Education Premium add-on

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

Google Help: Collaborate with Gemini in Gmail

Friday, April 25, 2025

Google Workspace Updates Weekly Recap - April 25, 2025

5 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

New look for the Gmail mobile app on iOS devices

Starting this week, you’ll notice a refreshed look and feel for the Gmail mobile app on iOS devices that is in line with Google Material Design 3. This matches the experience on web and Android devices. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about the Gmail app.

Introducing easier editing for objects and audio tracks in Google Vids

Following the recently introduced looping animations feature in Google Vids, we’re excited to announce an additional update that improves the editing experience in Vids. Users can now control the height of the timeline, which helps a user easily view more objects when working on timing for individual scenes. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Business Standard and Plus; Enterprise Standard and Plus; Essentials, Enterprise Essentials and Enterprise Essentials Plus; Education Plus; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about controlling audio timing & transitions with audio tracks.

Create birthdays in Google Calendar using iOS devices

Last year, we introduced the ability to create and modify birthday events in Google Calendar on Android devices. This week, we’re excited to announce these capabilities are now available on iOS devices as well. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about managing birthdays on your calendar.

Generate and use images with Gemini in the side panel of Gmail on Android and iOS devices

Building upon the ability to generate images using Gemini in the side panel of Workspace apps on web, we’re excited to announce you can now generate images in Gmail on your mobile device. Once you select the image, you can then save it, copy it, or insert it into a compose draft. | Rolling out now to Rapid Release and Scheduled Release domains on Android and iOS devices. | Available to Business Starter, Standard and Plus; Enterprise Starter, Standard and Plus; Google One AI Premium; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about Gemini in Gmail.

Introducing draggable dividers on large screen Android devices

When using the Gmail or Google Chat app on your large screen Android device, such as a tablet or foldable, you can now drag the divider that divides the list view and conversation view in the existing two pane layout. Draggable dividers enable you to pick between a one pane or two pane experience and allow you to control the width of each pane when in two pane mode. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Adding new capabilities to student groups in Google Classroom

We’ve introduced improvements to student groups that enable teachers to email groups, sort by groups when grading on the Student work page and edit student groups when creating an assignment. | Learn more about student groups in Classroom.

Introducing even more high-quality Google Slides templates to elevate your presentations

We’ve introduced a second wave of templates that cater to a wide range of use cases such as business proposals, product pitches, marketing plans, quarterly reviews, team intros or celebrations, and more. | Learn more about templates in Slides.

Data classifications labels for Gmail are now generally available

Data classification labels are generally available, giving admins yet another way to enhance their security posture. | Learn more about Data classifications labels.

Introducing Frontline Plus: Enhanced Security and AI features for Frontline Workers

We’re expanding Google Workspace Frontline to include a new edition: Frontline Plus. | Learn more about Frontline Plus.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

Rollout updates

We have changed the rollout timelines for this feature. Please refer to the original blog post for complete details.

Updates for configuring your preferred language for “Take notes for me”, recorded captions, and meeting transcripts

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Thursday, January 16, 2025

Use tokens as placeholders for user specific information when configuring managed iOS applications

What’s changing

In May 2024, we launched the ability for admins to remotely configure managed iOS apps on end-user devices via Google Mobile Device Management.

Beginning today, admins can use tokens in the app configurations for managed iOS apps. Tokens act as placeholders for information specific to a user or device that uses the app, such as a user's email address or their device serial number. Previously, configuration data was static, but this update gives admins the flexibility to configure devices dynamically according to various users and devices.

Creating the app configuration using XML information using a token placeholder

Getting started

Admins: Visit the Help Center to learn more about setting up iOS apps with managed configurations.
End users: Visit the Help Center to learn more about how your iOS device is managed.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on January 16, 2025

Availability

Available for Google Workspace:

Business Plus
Enterprise Standard and Plus
Enterprise Essentials and Essentials Plus
Education Standard and Plus
Nonprofits
Frontline Starter and Standard
Cloud Identity Premium

Resources

Tuesday, August 20, 2024

Refine emails faster with updates to Help me write in Gmail

What’s changing

Building upon our popular Help me write feature in Gmail and the recent launch of the summarization feature in the Gmail mobile app, we’re excited to introduce two new Gemini in Gmail updates to help you draft emails even faster:

A new option for Help me write that polishes emails drafts on web and mobile devices
Help me write and Refine my draft shortcuts on Android and iOS devices

When using Gemini to refine emails, users can choose from the following options: Formalize, Elaborate and Shorten. We recently added the Polish option to web and mobile, which can effortlessly refine your emails, saving you time. For example, if you enter rough notes into a draft, Gemini can turn the content into a completely formal draft, ready for you to review in one click.

On mobile, when an email draft is empty, the “Help me write” shortcut now appears in the body of the email and when selected, it will open the full Help me write experience. When 12+ words are present in an email draft, the “Refine my draft” shortcut will be shown below the email content to indicate that there are options available to Polish, Formalize, Elaborate, or Shorten your draft, or Write a new draft. The menu can be triggered simply by swiping right on “Refine my draft”.

refine my email draft on Gmail using Gemini

Getting started

Admins: This feature will be ON by default and there is no admin control for this feature. Visit the Help Center to learn more about Gemini for Google Workspace.
End users: This feature will be ON by default and cannot be disabled by the user. Visit the Help Center to learn more about drafting emails with Gemini in Gmail.

Rollout pace

The option for Help me write to polish email drafts is available now on web, Android and iOS.
The Help me write and Refine my draft shortcuts are available now on Android and iOS.

Availability

Available for Google Workspace customers with these add-ons:

Gemini Business, Enterprise, Education, Education Premium
Google One AI Premium

Resources

Thursday, July 25, 2024

Enhancing your productivity on Android devices with new features in Gmail and Google Chat apps

Update

[September 12, 2024] The rollout is completed.

[July 31, 2024] We have temporarily paused the rollout for the ability to view a list of keyboard shortcuts in the Gmail & Chat app when pressing “?” on an external keyboard plugged into an Android device. We expect this feature to be fully rolled out by the end of August. We will share another update to confirm when rollout has completed.

What’s changing

We’re introducing numerous improvements across the Gmail and Google Chat apps on Android foldables and tablets in order to enhance your productivity when using these devices.

In the Gmail app, you’ll notice a new formatting bar located on the email compose screen. This now includes additional formatting options like the ability to change the font type and make a bulleted list.

Next, you’ll be able to view a list of helpful keyboard shortcuts in the Gmail app and in the Chat app by pressing “?” when you plug an external keyboard into your Android device.

Lastly, we’re enabling Smart Compose on Android tablets and foldables, a feature originally introduced on Gmail web that intelligently autocompletes your emails. Similar to the mobile experience, Smart Compose suggests text as you type that can be accepted by swiping across the gray text or pressing tab on a physical keyboard.

Getting started

Admins: There is no admin control for this feature.
End users: Visit the Help Center to learn more about formatting your messages, keyboard shortcuts for Gmail on Android, and using Smart Compose.

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

Tuesday, July 9, 2024

Use the Apple Volume Purchasing Program (VPP) to distribute apps for device enrollment and company owned devices

What’s changing

In November 2023, we announced the ability to purchase and distribute iOS apps to user-enrolled devices through Apple’s Volume Purchase Program. Beginning today, we’re expanding this functionality to include device enrollment and company-owned iOS devices.

Who’s impacted

Admins and end users

Why you’d use it

Admins can use the Volume Purchasing Program to efficiently curate a suite of work-related apps—both free and paid—for their team. This streamlined process not only simplifies the deployment of essential business apps but also ensures that employees have access to the right apps they need to be productive and efficient, all within the secure perimeter of our MDM platform. To further streamline the enrollment and app distribution process, we’re automatically installing mandatory apps during enrollment for company-owned devices. This latest update makes it easier for admins to deploy apps across various device types in their organization.

Additional details

Please note that Apple ID sign-in won't be needed in the company-owned iOS devices flow after configuring apps with VPP.

The automatic installation of mandatory apps during onboarding applies to all enrollment types and devices that violate mandatory apps compliance will be immediately blocked until the required app(s) are installed.

Getting started

Admins: This feature can be configured at the domain, OU, or group level. Visit the Help Center to learn more about setting up company-owned iOS devices and distributing iOS apps with the Apple VPP.
End users: Visit our Help Center for more information about how your iOS device is managed and getting approved work apps on your iOS device.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 9, 2024

Availability

Available to Google Workspace

Business Plus
Enterprise Essentials and Enterprise Essentials Plus
Enterprise Standard and Plus
Education Standard and Plus, and the Endpoint Education Upgrade add-on
Frontline Starter and Standard
Cloud Identity Premium

Resources

Wednesday, May 1, 2024

Configure managed iOS apps for your users using Google Mobile Device Management

What’s changing

Directly from the Admin console, admins can remotely set custom configs for managed iOS apps on end-user devices for their enterprise using Google Mobile Device Management. Managed configurations are applied using XML property lists and the same app can be configured differently across different domains, groups, or organizational units (OUs).

Creating the app configuration using XML information

Applying the configuration

Who’s impacted

Admins and end users

Why it’s important

Prior to this update, mobile app configuration was only available for managed Android devices. Beginning today, Workspace admins can use Managed App Configuration to set custom app configurations and deploy them to manage iOS devices across their organization. This gives admins the flexibility they need to create safety parameters that align with the various needs of users across their organization.

Getting started

Admins: Visit the Help Center to learn more about setting up iOS apps with managed configurations. You can also utilize managed configurations to set up Chrome Browser Cloud Management for iOS.
End users: Visit the Help Center to learn more about how your iOS device is managed.

Rollout pace

Rapid and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on May 1, 2024

Availability

Available to Google Workspace

Business Plus
Enterprise Standard and Plus
Enterprise Essentials and Essentials Plus
Education Standard and Plus
Nonprofits
Frontline Starter and Standard
Cloud Identity Premium

Resources

Thursday, March 7, 2024

User enrollment for managed iOS devices is now generally available

What’s changing

In late 2023, we introduced user enrollment in beta, an additional option for iOS mobile management. User enrollment separates work and personal data on iOS devices, giving admins control over Workspace data on the device while users retain privacy over their personal data. Beginning today, user enrollment is now generally available. For more information, use our Help Center or reference our original announcement.

Getting started

Admins: Use our Help Center to learn more about separating work and personal data on iOS devices,
End users: The user enrollment process starts when a user signs-in to an app for the first time or re-signs into an app. They’ll be prompted to begin downloading the configuration profile, which will open in an internet browser with more instructions and information. Once the profile has been downloaded, the user will be directed to their devices settings to complete user enrollment.

Visit our Help Center for more information about how to install the Google Device Policy app and a configuration profile on your device, how your iOS device is managed and getting approved work apps on your iOS device.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 7, 2024 with anticipated completion by the end of the month.

Availability

Available to Google Workspace Enterprise Plus, Enterprise Standard, Enterprise Essentials, Enterprise Essentials Plus, Frontline Standard, Frontline Starter, Business Plus, Cloud Identity Premium, Education Standard, Education Plus and Nonprofits customers.

Resources

Friday, January 19, 2024

Star messages in Google Chat on mobile

What’s changing

Last November, we introduced starred on web, an additional shortcut in the redesigned Google Chat navigation panel that helps you stay on top of your most important messages. Today, we’re excited to announce this is now available on Android and iOS mobile devices.

Getting started

Admins: There is no admin control for this feature.
End users:

To star a message, longpress it and click star.
You can unstar a message from the original message or unstar messages from the shortcut.
Starring messages is unavailable in existing spaces organized by conversation topic (legacy threaded). Learn about the upgrade from conversation topics to in-line threading in spaces.
Visit the Help Center to learn how to star messages in Chat.

Rollout pace

Android:

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on January 19, 2024

iOS:

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on January 16, 2024

Availability

Available to all Google Workspace customers and users with personal Google Accounts

Resources

Wednesday, January 3, 2024

Updates for managed iOS devices with the release of Chrome 121

What’s changing

In the coming weeks, we’ll be introducing several improvements to Chrome-on-iOS that will help admins more seamlessly apply policies and preferences across their users’ managed devices. This launch will align with the planned release of Chrome 121. Specifically, these improvements are:

Cross-device policy application: Whether it’s a company-owned or personal device, Chrome User Policies can be applied when a user signs into the Chrome browser with their managed account. This ensures a consistent and secure browsing experience across all devices.
Management notice for end-users: Managed end-users will begin seeing a management notice, informing them that their organization manages the account they are signing into. This transparency not only fosters trust but also keeps users informed about the security measures in place to protect their data.
Admin console integration: Admins can easily activate this functionality through the Admin console under the "Chrome on iOS" Browser setting. This centralized control allows admins to tailor policies to meet the specific needs of their organization, ensuring a customized and secure browsing environment for all users.

Getting started

Admins: In the Admin console, navigate to Chrome browser > Settings > Chrome on iOS to start applying policies and preferences. Visit the Help Center to learn more about setting Chrome policies for users or browsers.
End users: Visit the Help Center to learn more about how your iOS device is managed.

We’ll remind you that your account is managed upon login and when you’re logged in.

Rollout pace

End user notifications

Rapid and Scheduled release domains: Extended rollout (potentially longer than 15 days for feature visibility) beginning on February 6, 2024

Admin console integration

Rapid and Scheduled release domains: Gradual rollout (up to 15 days for feature visibility) beginning February 12, 2024

Availability

Available to all Chrome Browser Cloud Management and Google Workspace customers

Resources

Monday, November 20, 2023

Updates for managing iOS devices: user enrollment is now supported; purchase and distribute apps using the Apple Volume Purchase program

What’s changing

We’re expanding mobile device enrollment options for iOS devices to include user enrollment. User enrollment separates work and personal data on iOS devices, giving admins control over Workspace data on the device while users retain privacy over their personal data.

Additionally, admins can use the Apple Volume Purchase Program (VPP) to purchase and distributed apps in bulk to user-enrolled iOS devices in their organization.

Who’s impacted

Admins and end users

Why you’d use it

Managing how Workspace data is accessed is a cornerstone of security. The new user enrollment option ensures end users can keep their personal data separate from their work data, while admins can ensure their users are using and accessing apps appropriately.

Using the VPP, admins can efficiently curate a suite of work-related apps—both free and paid—for their team. This streamlined process not only simplifies the deployment of essential business apps but also ensures that employees have access to the right apps they need to be productive and efficient, all within the secure perimeter of our MDM platform.

Getting started

Admins:

User enrollment:

Use our Help Center to learn more about separating work and personal data on iOS devices.

Volume Purchasing Program:

To begin, admins need to access Apple’s volume purchasing program with their Business Manager credentials. Through the VPP, admins can purchase app licenses that can be distributed to their employee’s devices in bulk.

From the Apple Business Manager, you can purchase app licenses in bulk.

Once purchased, admins will need to download the content token, which needs to be uploaded into the Admin console.

VPP tokens can be uploaded in the Admin console at Devices > Mobile and endpoints > iOS settings > Apple Volume Purchase Program (VPP).

For complete instructions, use this Help Center about distributing iOS apps with Apple VPP and applying settings for iOS devices.

End users:

The user enrollment process starts when a user signs-in to an app for the first time or re-signs into an app. They’ll be prompted to begin downloading the configuration profile, which will open in an internet browser with more instructions and information. Once the profile has been downloaded, the user will be directed to their devices settings to complete user enrollment.

Visit our Help Center for more information about how to install the Google Device Policy app and a configuration profile on your device, how your iOS device is managed and getting approved work apps on your iOS device.

Rollout pace

Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on Nov 20, 2023

Availability

Available to Google Workspace Enterprise Plus, Enterprise Standard, Enterprise Essentials, Enterprise Essentials Plus, Frontline Standard, Frontline Starter, Business Plus, Cloud Identity Premium, Education Standard, Education Plus and Nonprofits customers

Resources

Thursday, March 9, 2023

Managed Android devices must upgrade to Android Device Policy during March 2023

What’s changing

In 2019, we announced that a new Android management client, Android Device Policy, would replace the legacy Google Apps Device Policy client. We’re now in the final stages of this upgrade.

All devices with the Google Apps Device Policy will lose access during March 2023 if they have not already upgraded. Existing Google Apps Device Policy app users must switch to Android Device Policy before then to continue syncing work data. Note that, per our last update, the new user registration flow on the legacy Google Apps Device Policy will be blocked and users may see errors during the registration process as of January 2022. Admins can act directly from the alert in the Admin console to identify users who need to upgrade.

Visit the Help Center to learn more about migrating to Android Device Policy and our previous announcement for more information.

Getting started

Admins: Admins can find devices which may need to act in the Admin console. Visit our Help Center to learn more about the differences between Android Device Policy and Google Apps Device Policy. Different devices may need to take different steps to upgrade:

Advanced management devices:

Find advanced management devices by going to Admin console > Mobile devices and filtering for Type: Android and Management level: Advanced.
Determine which of these devices are currently managed by the Google Apps Device Policy app and support the Android Device Policy app (i.e. devices with Android 6+ and support for a work profile)
Send these instructions to your users to help them migrate to Android Device Policy.

Basic management devices:

Find basic management devices by going to Admin console > Mobile devices and filtering for Type: Android and Management level: Basic.
Instruct users of these devices to upgrade the Android OS to version 6.0 Marshmallow or later.

End users: Affected users can visit our Help Center to learn how to transition devices from Google Apps Device Policy to Android Device Policy.

Rollout pace

Devices on the old agent will lose access during March 2023.
Android Device Policy is available now and all users should upgrade to avoid disruption.

Availability

This change impacts Google Workspace customers who use basic and advanced mobile management.

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4 New updates

Previous announcements

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

What’s changing

Additional details

Getting started

Rollout pace

Availability

Resources

What’s changing

Additional details

Getting started

Rollout pace

Availability

Resources

5 New updates

Previous announcements

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rollout updates

What’s changing

Getting started

Rollout pace

Availability

Resources

What’s changing

Getting started

Rollout pace

Availability

Resources

Update

What’s changing

Getting started

Rollout pace

Availability

Resources

What’s changing

Who’s impacted

Why you’d use it

Additional details

Getting started

Rollout pace

Availability

Resources

What’s changing

Who’s impacted

Why it’s important

Getting started

Rollout pace

Availability

Resources

What’s changing

Getting started

Rollout pace

Availability

Resources

What’s changing

Getting started

Rollout pace

Availability

Resources

What’s changing

Getting started

Rollout pace

Availability

Resources

What’s changing

Who’s impacted

Why you’d use it

Getting started

Rollout pace

Availability

Resources

What’s changing

Getting started

Rollout pace

Availability

Resources

Useful Links