Google Workspace Updates: Google Tasks

Tuesday, May 13, 2025

Google Workspace apps for Gmail, Google Drive, Google Docs, Calendar, Keep, and Tasks are now generally available for the Gemini app

What’s changing

Earlier this year, we launched Google Workspace apps (formerly known as "extensions") in Gemini in open beta. When enabled, Gemini can reference and incorporate data from these apps to generate even more informed and relevant responses, bringing Gemini’s capabilities more seamlessly into your daily workflows, helping enhance productivity. Workspace apps are available for:

Calendar
Docs
Drive
Gmail
Keep
Tasks

Beginning today, we’re pleased to announce that extensions for these apps are now generally available.

Who’s impacted

Admins and end users

Why you’d use them

When enabled, Gemini can interact with other Google apps and services to provide more contextual and relevant responses to your prompts and take certain actions across apps. For example, you can:

Gmail: ask what dates were proposed in the email about the team offsite.
Drive: find the document about the website clean-up project and summarize the proposal in a few bullet points.
Docs: reference a Doc that outlines your target audiences while performing customer research in parallel.
Calendar: create an event based on specific details or based on the conversation with the Gemini app, find events for a specific day or date range, modify events in Calendar.
Tasks: add reminders and tasks, including those based on your conversations with Gemini, or view and update a list of your tasks.
Keep: create notes and lists, add items to an existing list, find content from your notes and lists, and reference your notes and lists in conversion with Gemini.

Additional details

Context aware access support:

Like all Google apps, context-access aware policies can be applied to the Gemini app. Note that at the moment, CAA policies can only be applied to Gemini on the web, they cannot be applied on mobile.
If these policies are not met, users will not be allowed to access Gemini.
If a user meets the Gemini app specific CAA policies, they can interact with Gemini. If a prompt requires access to Workspace data, CAA policies will determine if a user has access to the requested data. For example, if a user asks Gemini "What are my unread emails?", they will see the requested content if they have access or they’ll receive an error message.

If your prompt includes multiple actions that require separate apps or services, but one or more of the required services are not enabled, neither of the actions will be completed. For example, if you prompt Gemini to create an event on your calendar and a reminder for that event but the Tasks extension is not enabled, the event will not be added to your calendar and you will not get a reminder.
Google Workspace extensions are not available to Google Workspace users accessing Gemini as an additional Google service.
Google Workspace extensions are only available to users 13+.
All prompts, responses, or content the Gemini app gets via apps (fka extensions), is not reviewed by anyone to improve AI models, not used to train AI models, and not shared with other users or institutions.
Note that Google Workspace Education Fundamentals users do not have access to Drive or Docs in the Gemini app. They can access Gmail, Calendar, Keep, and Tasks.

Getting started

Admins: Access to Workspace apps is controlled by the new “Allow access to Workspace apps after Beta (upcoming general availability)” setting. Access is ON by default unless you previously took action on the setting leading into general availability. Visit the Help Center for more information on turning Workspace apps in Gemini on or off.
End users: If enabled by your admin, connecting Google Workspace allows users to summarize, get quick answers, and find information from Calendar, Keep and Tasks in addition to Gmail, Docs, and Drive directly in Gemini. Visit the Help Center to learn more about using Google Workspace extensions.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 13, 2025

Availability

Available for Google Workspace:

Business Starter, Standard, Plus
Enterprise Starter, Standard, Plus
Education Fundamentals, Standard, and Plus
Frontline Starter and Standard
Essentials, Enterprise Essentials, and Enterprise Essentials Plus
Nonprofits

Available for Google Workspace customers with these add-ons:

Gemini Business*
Gemini Enterprise*
Gemini Education
Gemini Education Premium

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Availability

Google Workspace Admin Help: Turn Workspace extensions in Gemini on or off 

Google Workspace Admin Help: Turn Gemini on or off as a core service

Google Workspace Admin Help: Generative AI in Google Workspace Privacy Hub

Google Help: Use extensions in Gemini with a work or school Google Account

Google Workspace Updates Blog: Google Workspace extensions for Gmail, Google Drive and Google Docs are now available in open beta for Gemini

Google Workspace Updates Blog: Expanding Google Workspace extensions available in open beta for the Gemini app

Friday, November 22, 2024

Google Workspace Updates Weekly Recap - November 22, 2024

2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Find files more easily with the Drive Android file picker

In 2023, we introduced a streamlined file organization with the new Google Drive location picker on web. Now, we’re rolling out similar improvements to the Drive app on Android devices. This update will make it easier to find recently viewed Drive items and clearly see what other storage locations besides "My Drive" are available to you, such as items you have access to within shared drives. | Rollout to Rapid Release domains is complete; launch to Scheduled Release domains planned for December 2, 2024. | Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about how to use Google Drive.

View tasks lists on the Google Calendar Android app

Last year, we introduced full screen tasks lists for Google Calendar on web, enabling users to see all their tasks and task lists in a single full screen view. This week, we’re excited to announce that this same functionality is now available on Android devices. This update makes it easier for users to stay on top of and organize their tasks, especially while on-the-go. | Rolling out to Rapid Release and Scheduled Release domains now. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about Google Tasks.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Easily respond to comments and access requests without leaving Google Chat with the auto-installed Google Drive Chat app

Starting this week, the previously introduced Google Drive Chat app will be automatically installed and send you notifications about recent activity in Google Drive documents, such as new comments and share requests. | Learn more about the auto-installed Google Drive Chat app.

Table reference improvements in Google Sheets

This week, we introduced updates to table references that enhance discoverability and usability. | Learn more about table references in Sheets.

Educators can now request access to third-party apps for their students

We’ve introduced a new workflow that allows educators to request access to unconfigured third-party apps on behalf of their students. | Learn more about requesting access to third-party apps for students.

Automatic framing is now available to everyone in Google Meet video calls, plus an improved experience when using virtual backgrounds

We’re expanding automatic framing to all users, as well as introducing an improved experience while using a virtual background. | Learn more about automatic framing in Meet.

Add multiple multimedia files to a single message in Google Chat

Users can now upload and send up to 20 multimedia files (photos and videos) in one Chat message. | Learn more about sending multimedia files in Chat.

More ways to get started quickly with building blocks in Google Docs

This week, we introduced a new collection of building blocks designed to help you manage important business workflows in Docs, including team task management, project tracking, hiring, and more. | Learn more about new building blocks in Google Docs.

New file picker method for pre-selecting Google Drive files coming soon

Today, Google Drive developers rely on the drive.file scope and the Google Picker API to optimize user experience and safety when creating their applications. To make it faster and easier for users to provide applications access to specific Drive files, the Google Picker API will introduce a new method to the Class view called setFileIds(fileIds) in January 2025. | Learn more about the new file picker method for pre-selecting Google Drive files.

Easily find and navigate your Google Chat conversations by organizing them into custom sections

As we continue to enhance the user experience in Google Chat over the last year, we’re excited to announce that users can now organize Chat conversations into custom sections. | Learn more about custom sections in Chat.

New Asus hardware kits for Google Meet

Asus is launching new hardware room kits certified for Google Meet that now offer daisy chain capabilities. Developed with AVer, this refreshed room kit portfolio will work in video conferencing rooms and spaces of just about any size. | Learn more about Asus hardware kits for Google Meet.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Automatic framing is now available to everyone in Google Meet video calls, plus an improved experience when using virtual backgrounds

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Monday, October 21, 2024

Expanding Google Workspace extensions available in open beta for the Gemini app

What’s changing

Earlier this year, we launched Google Workspace extensions for Gmail, Google Drive and Google Docs in open beta for the Gemini app. Beginning today, we’re pleased to announce that Google Calendar, Google Keep and Google Tasks are also available as Workspace extensions in the Gemini app.

Who’s impacted

Admins and end users

Why you’d use it

Extensions allow the Gemini app to interact with other Google apps and services, helping to provide more contextual and relevant responses to your prompts and take certain actions across apps. For example, you can use extensions to:

Calendar

Create an event in Google Calendar based on specific details or based on your conversation with the Gemini app
Find events for a specific day, date range, or based on event details
Edit or cancel events in Calendar

Tasks

Add reminders and tasks, including those based on your conversation with the Gemini app
View a list of your tasks and update your tasks

Keep

Create notes and lists, including those based on your conversation with the Gemini app
Add an item to your existing list
Find content from your notes and lists
Reference your notes and lists in your conversation with the Gemini app

Additional details

If your prompt includes multiple actions that require separate apps or services, but one or more of the required services are not enabled, neither of the actions will be completed. For example, if you prompt Gemini to create an event on your calendar and a reminder for that event but the Tasks extension is not enabled, the event will not be added to your calendar and you will not get a reminder.
As a reminder, during the open beta period, Context-Aware Access (CAA) for Gmail, Drive, Docs, Calendar, Keep and Tasks isn’t supported with Google Workspace extensions. Context-Aware Access gives you control over which apps a user can access based on their context, such as whether their device complies with your IT policy. Learn more about Context-Aware Access.
Google Workspace extensions is not available to Google Workspace users accessing Gemini as an additional Google service.
Note that Google Workspace personal content the Gemini app gets from extensions is not reviewed by anyone to improve AI models, not used to train AI models, and not shared with other users or institutions.

Getting started

Admins:

Google Workspace extensions in Gemini are OFF by default and can be enabled at the OU or Group level.

If Google Workspace extensions are already enabled, then the Workspace extensions for Calendar, Keep and Tasks will show up automatically for your users.

Visit the Help Center to learn more about turning Google Workspace extensions on or off for your organization.

End users: If enabled by your admin, connecting Google Workspace allows users to summarize, get quick answers, and find information from Calendar, Keep and Tasks in addition to Gmail, Docs, and Drive directly in Gemini. Visit the Help Center to learn more about using Google Workspace extensions.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 21, 2024

Availability

Available for Google Workspace customers with these add-ons:

Gemini Business
Gemini Enterprise
Gemini Education
Gemini Education Premium

Resources

Thursday, November 16, 2023

View full screen tasks lists on Google Calendar

What’s changing

We recently completed the migration of Reminders from Google Calendar and Google Assistant to Google Tasks in order to provide an easy way to view and manage all your to-dos in one place. To build upon this, we’re providing you with a full screen desktop experience to view all tasks together. Starting today, you will be able to see all your tasks and task lists in a single full screen view on Calendar web.

View full screen tasks lists on Google Calendar

Who’s impacted

End users

Why it matters

In addition to an optimized desktop layout, this update makes it easier for you to stay on top of and organize your tasks.

Getting started

Admins: There is no admin control for this feature.
End users: To view full screen tasks on Calendar web, go to Calendar.google.com > click on the task icon in the top bar. Visit the Help Center to learn more about Google Tasks.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 16, 2023
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 27, 2023

Availability

Available to all Google Workspace customers and users with personal Google Accounts

Resources

Google Help: Google Tasks

Thursday, June 8, 2023

Assistant and Calendar reminders are automatically migrating to Tasks

What’s changing

In September 2022, we announced that we would be migrating Reminders from Google Calendar and Google Assistant to Google Tasks in order to create a single experience for managing to-dos across Google. Over the last several weeks, Google Workspace users had the opportunity to voluntarily migrate their reminders to Tasks.

For Google Workspace users: If you have not already migrated your Reminders to Tasks, they will be migrated starting today.

To help ensure a smooth transition, we’d like to remind admins and end users to:

Admins:

Verify that the Tasks service is ON for your organization. If the Tasks service is OFF, any Reminders data will not be migrated to Tasks, and Reminders data deletion will be initiated after June 22, 2023.
Enable your organization to use Google Takeout, in case your users want to export their Assistant and Calendar Reminders.
If your end users want to use Assistant to manage tasks after the migration, you need to adjust settings for Search and Assistant users and turn on access to Workspace data.

If you use a Google account for work or school:

If you want a copy of your reminders data and Takeout is enabled for your organization, export your Reminders data before June 22, 2023.

If you use a personal Google Account:

If you haven’t already migrated, Assistant and Calendar reminders will begin to automatically migrate in June 2023. We’ll share more information on this timeline in a future update on the Workspace Updates blog.

Availability

This update impacts all Google Workspace Customers

Resources

Friday, April 14, 2023

Google Workspace Updates Weekly Recap - April 14, 2023

1 New update

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.

Reminder: Google Calendar and Assistant Reminders will migrate to Google Tasks soon

In February 2023, we shared plans for the next phase of migrating Google Calendar and Assistant Reminders to Google Tasks. As a reminder, if you use a Google account for work and school, you’ll start to see a prompt in Assistant and Calendar to move reminders created in these apps to Tasks. For more information on this migration, please refer to our original announcement.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Improve search results with Personalization Boost and Click Boost for Cloud Search
To help you find relevant documents faster, we’re introducing user personalization boost and click boost for the Cloud Search API. | Available to Google Cloud Search Customers only. | Learn more.

Enabling organizational communication with announcements in Google Chat
We're giving Space Managers the ability to configure spaces for sharing organizational announcements. Using the new announcement-only configuration, message posting and other capabilities are limited to designated Space Managers. | Learn more.

Fine tune access to data with additional options for Access Approvals
In 2022, we introduced Access Approvals, which enables customers to control when Google support personnel can access specific data during support and general maintenance. Beginning this week, we’re introducing additional options that provide customers even more control over these data interactions. | Available to Google Workspace Enterprise Plus customers only. | Learn more.

Introducing new collaboration and flexibility features for Google Sites
We've announced even more enhancements that improve upon collaboration within Sites and give you even more control over the layout of your Site’s content. | Learn more.

Practice sets in Google Classroom are now generally available
We’re excited to announce that practice sets are now generally available in English in Google Classroom to Google Workspace for Education Plus and Google Workspace for Education Teaching and Learning customers. | Learn more.

Streamlined file organization with the new Google Drive location picker
We've added improvements to the web Google Drive location picker that enable you to quickly and efficiently select a location to organize files and folders. The updates include a new visual experience and helpful suggestions when moving files and folders or adding shortcuts to items in Drive. | Learn more.

New community features for Google Chat and an update on Currents
Last year, we announced plans to wind down Currents, to focus efforts on community experiences that are better integrated with the rest of Google Workspace. To help our customers manage this transition, we published detailed guidance for Workspace administrators and enabled customers to opt-in for automated migration of Currents data to spaces in Google Chat. | Learn more.

Set default label values for files in Google Drive
This week, we’re expanding the automated classification capabilities of Drive labels to support setting default label values in addition to the current admin ability to apply labels by default. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Standard and Education Plus customers only. | Learn more.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.

Rapid Release Domains:
Introducing new collaboration and flexibility features for Google Sites (Collaborators’ cursors)
Scheduled Release Domains:
Move folders from My Drive to shared drives
Full mouse support now available for Google Sheets and Slides on Android (Slides)
[Weekly Recap] Enhancing the Google Drive mobile experience on Android tablets
Rapid and Scheduled Release Domains:
All newly created spaces in Google Chat will be in-line threaded beginning March 13, 2023
Admins can install Chat apps for use in direct messages
Multi-instance support now available for Google Keep on large screen Android devices
[Weekly Recap] Expanding language support for grammar suggestions (Docs)
Improve search results with Personalization Boost and Click Boost for Cloud Search
Practice sets in Google Classroom are now generally available
Expanding language support for grammar suggestions (Gmail)

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Friday, February 17, 2023

Google Workspace Updates Weekly Recap - February 17, 2023

2 New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.

360 degree video backgrounds available for Google Meet on mobile

Adding to our existing library of immersive backgrounds, Meet users on mobile can use several new 360 degree video backgrounds. These backgrounds—which include a beach and a temple—use your device's gyroscope to create a dynamic experience that moves with you. Note that Admins can turn backgrounds on or off for their users. | Available on Android and iOS devices for all Google Workspace users and users with personal Google Accounts.

Editable widgets now available for Chat app cards

Developers can now include interactive widgets like checkboxes, radio buttons, and dropdowns in Chat app cards that are posted in the Chat message stream. This will allow you to quickly modify information sent from Chat apps, such as:

Changing the assignee on a task card or changing the due date on a task card
Selecting or deselecting options on a card

This feature is available now to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, Frontline, as well as legacy G Suite Basic and Business customers only.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

New setting for content managers to modify shared drives now on by default

Last December, we announced an upcoming shared drive setting for content managers to modify shared drives. Starting today, all content managers will have the ability to share folders by default, in addition to their current capabilities of editing, reorganizing, and deleting shared drive content. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, and Nonprofits, as well as legacy G Suite Business customers only. | Learn more.

Client-side encryption for Google Calendar is now generally available

Client-side encryption for Google Calendar is now generally available to eligible Workspace editions. Additionally, based on feedback from beta, we’ve extended client-side encryption to support Key Migration and Google Takeout. | Available to Google Workspace Enterprise Plus, Education Plus, and Education Standard customers only. | Learn more.

Improving accessibility of the “connect device” feature on Google Meet hardware devices

We’re updating the home screen on Series On Desk 27 and Board 65 devices to feature a “Connect device” button as a quick action. | Learn more.

Google Calendar and Assistant Reminders will migrate to Google Tasks soon

As previously announced, in the coming months, we’ll migrate Reminders from Google Calendar and Google Assistant to Google Tasks to create a single experience for managing to-dos across Google. | Learn more.

Improving the Google Contact management experience

We’re introducing a new feature available in the Google Contacts sidebar that lets you create new contacts and edit existing contacts. Whether you want to edit contacts faster or create contacts more easily, this update streamlines the contact management experience. | Learn more.

Control the visibility of warning banners in Gmail with a new admin control

We’re giving admins more control over whether warning banners for incoming email messages are displayed for their end users. Specifically, admins can choose to disable spam filters and hide warning banners for: All users and a specific allowlist of senders. | Learn more.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.

Rapid Release Domains:

[Weekly Recap] Increasing visibility into unmovable items in Google Drive

Scheduled Release Domains:

Introducing simpler conversation creation in Google Chat

Check availability across multiple calendars when using appointment schedules on Google Calendar

Rapid and Scheduled Release Domains:

[Weekly Recap] Warning banners for external email recipients on iOS devices

New in-meeting reactions for Google Meet (Mobile)

[Weekly Recap] Expanding color options in Google Slides, Docs, Sheets and Drawings

Expanding the power of Google Sheets with localized formatting and improved CSV imports (Sheets locale update)

Changing the POWER function in Google Sheets
Client-side encryption for Google Calendar is now generally available

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Friday, February 17, 2023

Google Calendar and Assistant Reminders will migrate to Google Tasks soon

What’s changing

As previously announced, in the coming months, we’ll migrate Reminders from Google Calendar and Google Assistant to Google Tasks to create a single experience for managing to-dos across Google.

Users can create tasks from Calendar and using the hands-free power of Assistant, similar to how they previously created Reminders. Additionally, unlike with Reminders, they can create tasks from other Google Workspace apps like Gmail, Docs and Chat, or directly from the Tasks app.

If you’re a Google Workspace customer with the Tasks service ON in your organization, your end users can voluntarily migrate beginning April 12, 2023. This migration prompt will appear for users with personal accounts starting on March 6, 2023.

Enterprise end users will be prompted to migrate their experience beginning April 12, 2023.

For Google Workspace customers: Starting on May 22, 2023, Assistant and Calendar Reminders will begin to automatically migrate to Tasks for users that have not already migrated. To help ensure a smooth transition, we recommend the following steps:

Admins:

Verify that the Tasks service is ON for your organization. If the Tasks service is OFF, any Reminders data will not be migrated to Tasks, and Reminders data deletion will be initiated after June 22, 2023.
Enable your organization to use Google Takeout, in case your users want to export their Assistant and Calendar Reminders.
If your end users want to use Assistant to manage tasks after the migration, be sure to adjust settings for Search and Assistant users.

If you use a Google account for work or school:

You’ll see a prompt in Assistant and Calendar to move reminders created in these apps to Tasks beginning on April 12, 2023.
If you want a copy of your reminders data and Takeout is enabled for your organization, export your Reminders data before June 22, 2023.

If you use Google with a personal account:

You’ll see a prompt in Assistant and Calendar to move reminders created in these apps to Tasks beginning on March 6, 2023.
If you haven’t already migrated, Assistant and Calendar reminders will begin to automatically migrate in Q2. We’ll share more information on this timeline in a future update on the Workspace Updates blog.

Why it’s important

Once the migration is complete, you’ll be able to view and manage all of your to-dos in one place: Tasks. You’ll be able to leverage features in Tasks such as organizing to-dos with multiple lists and adding descriptions for extra organization. Tasks can be accessed on the web in Google Workspace apps like Gmail, Calendar, Docs and Chat, making it easy to create tasks without the need to switch tabs or apps. If you use Assistant, you’ll also be able to create Tasks directly from Assistant.

Additional details

Reminders created in Keep will not be migrated to Tasks — they will still be available in Keep, but they will no longer be displayed in Google Calendar once the migration is complete.

Rollout pace

Google Workspace users:

Voluntary migration: Extended rollout (potentially longer than 15 days for feature visibility) beginning April 12, 2023
Automatic migration: Extended rollout (potentially longer than 15 days for feature visibility) beginning May 22, 2023

Users with personal Google Accounts:

Extended rollout (potentially longer than 15 days for feature visibility) beginning March 6, 2023

Availability

This change impacts all Google Workspace customers, legacy G Suite Basic and Business customers, and users with personal Google accounts.

Resources

Friday, November 11, 2022

Google Workspace Updates Weekly Recap - November 11, 2022

New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.

Easily assign Tasks from Google Docs on mobile

Earlier this year, we made it easier for you to assign Tasks from Google Docs. This enables you to assign a checklist item to yourself or a colleague that will then show up in the assignee’s Tasks list. When edits are made to an assigned item in Tasks, such as a change to the title, due date or completion state, those updates will show in the Doc, and vice versa. We’re excited to announce that this is now available on the Docs Android and iOS apps. | Learn more here and here.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

The new Gmail user interface is becoming the standard experience

At the beginning of 2022, we announced a new user interface and a customizable, integrated view for Gmail, bringing critical applications like Gmail, Chat, and Meet in one unified location. Starting this month, this user interface will become the standard experience for Gmail, with no option to revert back to the “original view.” With the new UI, users are still able to change their Gmail theme, inbox type, and more through quick settings. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers only. | Learn more.

Trust rules in Google Drive now generally available

In July 2022, we announced an open beta for trust rules in Google Drive. Beginning today, this feature will become available for eligible Google Workspace customers. Trust rules give admins more control over how files can be shared, both within and outside of their organization. For example, admins can limit what specific departments can access versus other parts of their organization. See our original announcement for more information. | Available to Google Workspace Enterprise Plus, Enterprise Standard, Education Plus, and Education Standard customers only. | Learn more.

Use Key Migration to change or add key services for Client-side encryption

As we continue to expand Client-side encryption (CSE) across Google Workspace products, we’re introducing Key Migration which allows admins to enable additional key services or change their existing key service. In both cases, built-in controls ensure key migrations are performed safely, with support for backup key services and potential roll backs. These ensure encrypted data remains inaccessible to Google and fidelity is maintained through the migration process. | Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers only. | Learn more.

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Friday, August 19, 2022

Google Workspace Updates Weekly Recap - August 19, 2022

New updates

There are no new updates to share this week. Please see below for a recap of published announcements.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Improved quality and performance for Google Meet effects on the web

Background effects are now more accurate for Google Meet users on the web. This allows you to experience more accurate background blur, background replace, and immersive background and styles. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus customers, and Workspace Individual users on eligible devices in eligible countries (Northern America, Europe, Northern Africa, Central Asia, Southeastern Asia). Visit the Help Center to learn more about availability. | Learn more.

More control over accessibility preferences in Docs, Sheets, Slides, and Drawings

You’re now able to set preferences for Docs, Sheets, Slides, and Drawings individually, rather than having the same accessibility settings apply across these products. | Learn more.

Updated user interface for managing email quarantines

In the coming weeks, you will see a new user interface when using the email quarantine tool. This brings the email quarantine experience inline with other tools in the Admin console, making it more intuitive to navigate and use. | Learn more.

See how much noise is being removed during Google Meet video calls

Google Meet can now remove background noises such as typing, construction sounds, or background chatter. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, and Workspace Individual customers only. | Learn more.

Conveniently connect site visitors with social channels in new Sites

Site editors can now insert stylized social media links into pages within their site, enabling you to more conveniently connect site visitors with additional information and content on your social channels. | Learn more.

Enhancements to the “Frame people” feature on Google Meet hardware devices

We’ve introduced two enhancements on Google Meet hardware devices for the “Frame people” feature:

The “Frame people” feature is now more easily discoverable and can be accessed in a meeting from the touch panel in fewer steps.
A solution to a recent bug impacting the auto framing capability for some Google Meet hardware devices. The auto framing functionality has been restored to impacted devices with improved reliability and performance.

Available to all supported Google Meet hardware devices that have not yet reached their auto-update expiration date. | Learn more.

New color categorization in Calendar to better understand how you’re spending your time

You can now categorize your time by naming and assigning a corresponding color label to an event within Time Insights in Calendar. | Available to Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus and Nonprofits customers only. | Learn more.

Easily assign Tasks from Google Docs

In Google Docs, you can now assign a checklist item to yourself or a colleague that will then show up in the assignee’s Tasks list. | Learn more.

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Wednesday, August 17, 2022

Easily assign Tasks from Google Docs

Quick summary

In Google Docs, you can now assign a checklist item to yourself or a colleague that will then show up in the assignee’s Tasks list. When edits are made to an assigned item in Tasks, such as a change to the title, due date or completion state, those updates will show in the Doc, and vice versa.

Getting started

Admins: Google Tasks must be turned ON for people in your domain to manage their assigned items in Tasks. Visit the Help Center to learn more about turning Tasks on or off for users.

End users: Edit-access to the Doc is required to create or edit a task. Visit the Help Center to learn more about assigning tasks from Google Docs and managing assigned tasks in Google Tasks.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on August 17, 2022
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) on August 31, 2022

Availability

Available to Google Workspace Business Starter, Business Standard, Business Plus, Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Frontline Starter, Frontline Standard, Education Standard, Education Plus, Nonprofits, and legacy G Suite Basic and Business customers
Not available to Education Fundamentals, the Teaching and Learning Upgrade, and users with personal Google Accounts

Resources

Friday, June 24, 2022

Google Workspace Updates Weekly Recap - June 24, 2022

New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all legacy Google Workspace and G Suite customers.

Frictionless sharing across Google Drive, Docs, Sheets, and Slides

In the effort to make collaboration simpler for users, we've introduced a new sharing experience in Workspace. Now, when you click the "Share" button in the top-right corner of your file, you'll see a streamlined design that makes it easier to share files with others and/or specific groups of people in your organizations, control whether your file is searchable to groups with access, and to copy the file link. | Learn more.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Data Loss Prevention for Drive helps protect sensitive data when users upload files to external Google Forms, now generally available

Users can now respond to external forms that contain file upload questions, while also helping to prevent the leak of sensitive and confidential information. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, and Education Plus customers. | Learn more.

New options for styling fonts in Google Forms

We’ve added additional font style and sizing options, and the ability to customize header, subheader, and body text separately in Google Forms. | Learn more.

Adjust spacing between content in Sites using new density theme setting

Site editors can now adjust the spacing between the content on their site with a custom theme setting that offers Compact, Cozy, or Comfortable spacing options. | Learn more.

Easily print your Tasks List

You can now print personal and Chat spaces Task lists on web, making it easier for you to track assigned items offline or plan with pen and paper if that’s your preference. | Learn more.

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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What’s changing

Who’s impacted

Why you’d use them

Additional details

Getting started

Rollout pace

Availability

Availability

2 New updates

Previous announcements

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

What’s changing

Who’s impacted

Why you’d use it

Additional details

Getting started

Rollout pace

Availability

Resources

What’s changing

Who’s impacted

Why it matters

Getting started

Rollout pace

Availability

Resources

What’s changing

Availability

Resources

1 New update

Previous announcements

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.

2 New updates

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.

What’s changing

Why it’s important

Additional details

Rollout pace

Availability

Resources

New updates

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

New updates

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Quick summary

Getting started

Rollout pace

Availability

Resources

New updates

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

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